How to Save an Email as a PDF

There are many simple ways to save emails as PDFs. Each particular way depends on the email provider and device you use. Luckily, we’ve gathered all the info in this quick, newbie-friendly guide. What’s inside it? We’ll show you the exact steps to convert your email to PDF on Gmail, Outlook, Yahoo Mail, and Apple Mail.

We’ll also leave no stone unturned, answering all the related questions you may have while performing this task. Are you ready? Great! Let’s start!

Top 5 Reasons Why You May Want to Save Emails as PDF

Would you like to achieve one of these outcomes?

To have offline access to your most important emails.
Show your email to a professional graphic designer and ask them to create a custom fancy email template design for you.
To back up your emails on your local storage.
To easily share your emails with your colleagues, friends, and family.
To keep things organized and sort all your emails, label them.

If so, we’ve got great and actionable tips for you.

How to Save Your Email as a PDF on Gmail

Now, let’s kick things off with Gmail, the G of all email providers. How do you save emails as PDF files on Gmail? Easily. Just follow these steps.

Go to your Gmail and sign in.
Find the email you’d like to convert and open it.
Spot 3 vertical dots in the upper right corner of your email.
Click on them and choose “Print” from the drop down menu that you’ll see.
In the new window that will pop up, choose “Save as PDF” in the destination section.
Click the save button.

Pro tip: If you’d like to customize the size of your PDF, number of pages, margins, scale, headers, and footers, feel free to click on “More settings” before hitting the “Save” button.

How to Turn Email to PDF on Outlook

If you’d like to convert your emails to PDF files on Outlook, these simple steps will help.

Go to your Outlook email and sign in.
Find the email you want to save and open it.
Go to the toolbar, spot the Printer icon, and click on it.
In the new window that will pop up, choose “Save as PDF” in the destination section.
Click the save button.

How to Convert Email to PDF on Yahoo Mail

The procedure is quite similar if you use Yahoo Mail. Let’s examine the steps.

Go to your Yahoo Mail and sign in.
Find the message you want to save and open it.
Go to the toolbar, spot the 3 horizontal dots, and click on them.
Choose “Print newest” from the drop down menu that you’ll see
In the new window that will pop up, choose “Save as PDF” in the destination section.
Click the save button.

Yoo-hoo! You did it. Congrats! Now, you know how to convert emails to PDF files on different email providers. What’s next? You may have additional questions. Sure. Let’s answer them below.

FAQs

How Can I Convert Numerous Emails to PDF?

Go to your email and select all the emails you’d like to convert. Then click Ctrl + P or ⌘ + P (if you are on a Mac). Then, choose “Save as PDF” and click the Save button.

How Can I Turn Email to PDF Without Printing?

There are two ways to do this. First, you can download your emails as HTML files and then convert them from HTML to PDF files with a special convertor tool. The second way is to download your emails as .eml files and convert them from .eml to PDF files with a custom convertor tool.

How Do I Convert an Email to a PDF Along with Attachments?

Download all the attachments you want to convert and use an online converter to turn them into PDFs. Here is one more way to do this. Go to each attachment in your emails and click on the “Print as” button, choose “Save as PDF,” and click the Save button. Once you have all your attachments and emails as PDF files, you can merge them.